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What is Microsoft Teams and what is Microsoft Teams used for?

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What is microsoft teams
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Carlos' Opinion - Microsoft Teams Review

During my times at Bechtle, in the last years we started to work with Microsoft Teams, even before COVID-19.

The Content Marketing Teams was already getting used to work with this collaboration tool.

Of course we had to find the proper structure of how to deal with file sharing and creating the proper organization. But at the end, Microsoft Teams has turned out to be an easy to use collaboration Tool.

Even now as a freelancer and keeping it up with the team, has been very easy to work remote in Mexico. 

The post feed makes it really easy to follow up the conversation between the people that should get the notice by tagging them. And even using emoticons to give a thumbs up as a notification. 

Microsoft Teams has a lot of room of improvement, like making easier to watch files or to even find them on an easier way. (Sometimes the searchbar is not really helpful)

Also the Microsoft Teams App is useful, but also lacks of proper file sharing, and many options that are already easy to use on the desktop.

Now that you know what is Microsoft Teams and what it is used for, and everything it can do for you, we invite you to give it a try. It is really functional, and a step forward in what is remote work. It came to revolutionize virtual collaboration in a way that similar servers once did.

In this article you will not only know what is Microsoft Teams, or what it is used for, we will guide you through each of its features so that you know what benefits you will get from using this the Microsoft Teams tool.

Read on if you are interested in finding that tool that promotes real-time collaboration for remote workers. 

What is Micrososft Teams?

We can define Microsoft Teams in a simple way as that workspace that is based on an Office 365 chat and has been designed under the need to make an improvement in communication and collaboration of the team of any company that is working remotely.

Basically what it has done is to reinforce the collaborative functions that already existed in the cloud platform, and since its launch there have been more than 125,000 companies that have come to discover that you can work in teams, from remote areas, thanks to Microsoft Teams. 

We can find Teams integrated naturally to Office 365, and this is based on “Groups”, which is the cloud service that has been developed for users to work collaboratively.

In the tool we can basically find a common space, capable of bringing together the collaborative applications needed to work as a team from remote locations, such as chats, notes, videoconferences, Office Online, Word, PowerPoint, Excel, Sharepoint, OneDrive, access to content, file sharing and a couple of other features.

What is Microsoft Teams used for?

To explain a little more about the operation itself, we will detail some of the features of Microsoft Teams that make it a tool that at least every company with workers in different places should try once to benefit from its functions.

If you’re concerned about the impersonality of remote meetings, add a new level of closeness with a video conference, making the moment more productive and allowing all participants to collaborate and actively participate in real time and any device, PC, Laptop or your Smartphone.

So that you don’t have to be sending images by other means, you have the ability to share your screen. This way everyone will be seeing, in real time, the content you are viewing. This is especially useful in those cases where we need to keep the team up to date.

If you want to create an atmosphere that makes everyone feel that they are part of something special you can create a perfect visual environment for your team. This has the ability to choose, load, and even blur the background in question.

This is a mode that is clearly accessible thanks to digital technology, and is that you will sit in a shared background so that it seems that you are in the same room as your colleagues. It may seem simple, but it can create a positive and productive environment.

Steps by O365 Cloud Experts.

1. Go to the “Settings” tab after clicking on your profile.

Microsoft-Teams-Together-step-1

2. Check the “Turn on new meeting experience”. If this is not available, wait for the feature to be available soon as it gets rolled out in phases.

Microsoft-Teams-Together

 
3. After that, start a video call in Microsoft Teams with at least five people. More the number, the better will be the visual effect. The maximum number of people in Together Mode is 49.

4. Click three dots while on the call and select “Together Mode”.

Together-Mode-Microsoft-Teams-step-3

5.  Enjoy the auditorium view.

Microsoft Teams Together

You will have the ability to work as a co-author of files in real time. In turn, you will be able to store them securely, access them, share them, and also collaborate from wherever you are.

This is a special point for those who know that there is nothing more vital than streamlining critical business tasks and processes. This is achieved by integrating various applications and workflows.

Microsoft Teams is a tool
with great Availability in the market.

We all know that what matters most about these types of tools for remote work is the availability they may have. In some cases, we may not be able to find an official version for our language, and this only creates a language barrier that some find difficult to overcome. 

In this case, you can see that Microsoft Teams is available in 53 languages, and is currently offered in more than 180 markets. Best of all, you can connect no matter if you are a Windows, iOS, Mac or Android client. So, no matter what your operating system is, you won’t be excluded.

Is Microsoft Teams
a safe working environment.

When it comes to professional issues, it is understandable that one of the biggest concerns is the level of security of Microsoft Teams.

You should know that this tool provides the security and compliance features that are offered to customers by Office 365.

This means:

  • It will expand compatibility with compliance standards
  • All data is encrypted at all times, whether at rest or in transit.
  • To better protect identities, it has a multifactor authentication.
Microsoft teams Image
Improve your
digital collaboration
with Microsoft Teams.

Do you need to constantly add
people from outside the organization?

This is perhaps one of the biggest requests from users for remote working tools. Giving guests access to the work area is sometimes vital to the process.

Users who have this tool will have free will to add people outside the organization, so that they can participate in chats, join meetings and video conferences, and also collaborate on documents, or perform any other necessary function.

It is worth mentioning that the security that Microsoft Teams allows only the invited user to have access to the files by means of a multifactorial identification. This way you will not have to worry about your cyber security.

Something that is important to note is that Microsoft Teams is not only limited to business environments, as it is also a tool that can be used by universities, or educational institutions, to collaborate remotely between authorities and students. 

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